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Position: Management Assistant (Maternity Cover)

The Management Assistant plays a critical role in supporting the Global Head of IT and Global IT Directors in the day-to-day administration and operation of Global IT. This role provides high-level executive, administrative, and project support across a range of strategic initiatives, organisational development activities, and global projects.

Working within a fast-paced international environment, you will act as a trusted partner to senior leaders, ensuring priorities are effectively managed while maintaining the highest levels of professionalism, discretion, and confidentiality. You will serve as a key point of coordination between the Global IT team, BDO Member Firms, external partners, and Global Office stakeholders.

Key Accountabilities

Executive Support

• Provide first-class executive support to the Global Head of IT and Global IT Directors, including preparing presentations, reports, correspondence, meeting materials, and confidential documentation.
• Support and coordinate the daily activities and priorities of the Global Head of IT, acting as the primary point of contact for internal and external stakeholders.
• Manage complex inboxes, including prioritising communications, drafting responses, filing correspondence, and ensuring timely follow-up.
• Research, assess, and respond to sensitive and confidential issues on behalf of leadership, determining the most appropriate course of action.
• Coordinate special projects and strategic initiatives, many of which may have organisation-wide impact.
• Act as a liaison between Global IT, BDO Member Firms, and Global Office teams to ensure effective communication and timely responses.
• Represent the Global Head of IT in communications and engagements as appropriate.

Meeting Management

• Organise and support key Global IT leadership, Board, Partnership, and management meetings.
• Prepare agendas, presentations, reports, schedules, and meeting packs for a variety of confidential and high-profile meetings.
• Coordinate meeting logistics including room bookings, technology requirements, attendee management, and resource planning.
• Attend meetings, workshops, and committees as required, taking accurate minutes and tracking actions to completion.
• Manage complex agendas and action logs, ensuring timely follow-up and accountability.
• Coordinate participants, facilitators, consultants, and stakeholders across multiple time zones and locations.
• Maintain accurate and confidential records of meetings, projects, and governance activities.

Travel and Diary Management

• Manage complex and constantly evolving executive calendars for the Global Head of IT and Global IT Directors.
• Act as an effective gatekeeper, ensuring executive time is prioritised and aligned to strategic objectives.
• Maintain annual calendars of events, reporting deadlines, meetings, and key activities.
• Arrange domestic and international travel, including flights, accommodation, itineraries, visas, conference registrations, and related logistics.

Budget and Financial Administration

• Process and reconcile monthly expenses and invoices.
• Allocate costs to appropriate project codes and budgets.
• Track approvals, expenditure, and payments while maintaining accurate financial records.
• Support budget monitoring and reporting activities as required.

General Duties

• Provide general administrative support including managing office supplies, visitors, correspondence, invoices, calls, and mail.
• Support organisational change initiatives, projects, and programmes across the Global IT function.
• Provide ad hoc assistance to the broader Global IT team when required.
• Identify opportunities to improve processes, enhance efficiencies, and add value across the function.

Qualifications, Experience & Skills

• Bachelor's degree or equivalent relevant professional experience.
• Minimum of 5 years' experience supporting senior executives or C-suite leaders, ideally within a global professional services, technology, or financial services environment.
• Exceptional written and verbal communication skills in English.
• Outstanding organisational and planning skills with the ability to manage multiple priorities simultaneously.
• Proven experience in extensive diary management, meeting coordination, and executive support.
• Strong attention to detail and ability to work effectively under pressure.
• Advanced proficiency in Microsoft Office applications and the ability to quickly learn new systems and technologies.
• Highly proactive, responsive, solutions-focused, and forward-thinking approach.
• Ability to work independently, use initiative, and identify opportunities to improve processes and support business objectives.
• Demonstrated experience handling highly confidential information with discretion and professionalism.
• Excellent stakeholder management and relationship-building skills.
• Strong analytical and problem-solving abilities.
• Immaculate professional presentation and commitment to delivering exceptional service.
• Collaborative team player who thrives in a global environment.
• Understanding of the complexities associated with supporting international teams and leadership.
• Willingness and ability to travel as required.

Key Stakeholders

• Global Head of IT
• Global IT Directors
• Global IT Management Team
• Global IT Technical Teams
• BDO Member Firms and Delegates
• Contractors and Suppliers
• Strategic Technology Vendors
• Global Office Teams and Leadership

Why BDO?

We inspire others, to go further

At BDO, your ideas matter. You’re encouraged to think beyond the expected, explore new possibilities, and shape your own path. Here, you can make a meaningful impact on your career, your community, and the future we build together.

We create together, to reach higher

We’re a people-powered organisation, united by our diverse strengths and shared ambition. You’ll join a collaborative global team that values your perspective, amplifies your ideas, and supports your growth. Through global connections, shared knowledge, and opportunities for mobility, you’ll be part of something bigger, creating solutions that matter.

We build trust, to lead purposefully

Your expertise drives real outcomes at BDO. You’ll be part of an organisation that is trusted, recognised, and respected worldwide. With a strong commitment to integrity, sustainability, and positive impact, you'll be empowered to lead with purpose, both in the work you deliver and in the communities where you live and work.

Privacy Statement

The BDO network is coordinated by Brussels Worldwide Services BV (BWS). By providing personal information during the application process, you consent to BWS processing your personal data for the purpose of assessing your application, evaluating your suitability for the role, and contacting you regarding employment opportunities.

Your personal data may also be used to:

• Evaluate you for other suitable opportunities across the BDO network.
• Generate recruitment and workforce statistics.
• Inform you of future career opportunities.

Where relevant, your information may be shared with BDO firms and selected service providers involved in the recruitment process.

BWS does not collect sensitive personal information unless voluntarily provided by candidates during the application process. Any such information will be processed and stored securely for legitimate business purposes in accordance with applicable data protection requirements.